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How Chesapeake Property Management Protects Your Anne Arundel County Property: Part 1 Documenting Your Property

Linda Yaffe - Tuesday, March 06, 2018

At Chesapeake Property Management we know it is important to ensure tenants are taking care of your Anne Arundel County rental property. You have spent the time (and money,) making the necessary repairs and upgrades to your home! That is why it is vital to document the property condition prior to tenant occupancy. This holds all parties accountable in maintaining the condition of the home which in turn, saves you, the landlord, money.

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Why Documenting the Property is Important

By completing a thorough documentation of the home, we create a baseline to reference at the start of the lease, during the lease term, and at the time of tenant move out. We have found the more detailed the documentation, the better we can preserve the value of the home. That is why we utilize photos, notes, and videos in order to document the home.

What Does the Report Entail?

Our Documentation Report is more than a one-page checklist. We go through each room of the property and take photos of any imperfection, like minor scuffs and scratches. Each photo taken has a corresponding note describing the location within the property. One of our recent documentations was about 62 pages in length and included 46 pictures! This attention to detail during this process helps us hold the tenant accountable for any damage done beyond normal wear and tear at the end of the lease term.

We also take photos of all model numbers on appliances, HVAC systems, and water heaters. This is a great reference during the lease term in case a repair is needed. We will then have the information on hand so that we can complete the necessary repair quickly.

But wait, there’s more. The Documentation Report also includes a video! The video documentation shows both the exterior and interior of the home, every room, under every sink, and in every cabinet. The video documentation provides us with an overall view of the condition of the property prior to the lease term beginning. 

Resolving Discrepancies

At the time of tenant move out the home should be in the same condition, minus normal wear and tear. The video is our most commonly used tool we reference to resolve any discrepancies at the end of the lease. By having the detail of the documentation report PDF file and the overall view provided by the video, we can hold the tenants to a high standard of maintaining the home. This helps us determine who is responsible for repairs at the end of the lease.

For more information on the systems we have in place to protect one of your greatest assets please contact us.

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About the Chesapeake Property Management Blog

Chesapeake Property Management, Inc. is exclusively dedicated to managing residential real estate in the Baltimore-Washington corridor. We are 100 percent focused on marketing your property, securing qualified tenants, and maximizing your rental income.

In this blog, you'll find tips and resources relevant to property management in the Baltimore Maryland Metro Area as well as highlights relevant to the communities we are involved in.

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Baltimore City

1414 Key Highway, 3rd Floor
Baltimore, MD 21230
(443) 588-5600

Anne Arundel County

1223 A-1Annapolis Road
Odenton, MD 21113
(240) 297-1970

Baltimore County

9760 Groffs Mill Drive
Owings Mills, MD 21117
(443) 588-5600

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